Feature
Every deadline calculated automatically
Inspection, financing, appraisal, closing — the deadlines that actually kill deals get set the second a contract is executed, and the tasks behind them load themselves as the deal moves forward.
Join the founding-agent waitlistDeadlines calculated on day zero
The moment a deal moves to under contract, RealTourFlow works out every date that matters from the effective date — no manual calendaring. Dates that come off the executed contract are also what your client updates should run on, which is the idea behind a client communication plan built on contract deadlines. Most files that collapse miss a date that was knowable days earlier, which is the pattern we mapped in why real estate deals fall through.
Tasks fire on stage advance
Move a deal forward and its stage's default checklist loads automatically — order the appraisal, send disclosures, confirm the walkthrough — whether you're working from a checklist for the first transaction or closing your hundredth deal.
Nothing depends on memory
Alerts land days ahead of a deadline, not on it, so a slow lender or a late inspection response doesn't quietly become a lost deal. When the dates are calculated rather than remembered, you know which week needs which message, and we wrote out word-for-word client update templates for the six conversations that are hardest to send.
Chasing those dates by hand, across separate buyer and seller closing checklists, is the work most agents end up handing to a transaction coordinator. Before you hire one, it is worth knowing whether you still need a transaction coordinator once the deadlines calculate themselves.
See how this fits into the rest of the deal in the complete guide to real estate transaction management, or check out the deal command center. The same deadline engine drives e-sign and disclosure tracking, so an unsigned document shows up next to the date it threatens.